Emergencies go to whoever picks up first
"No cool" at 110°F. "No heat" at 20°F. The homeowner is calling three HVAC companies in the next 60 seconds. The job goes to whoever answers — usually not you.
We install a 24/7 missed-call recovery system for residential HVAC — built specifically for after-hours emergencies and overflow. Every call answered, qualified, and booked into your schedule. Runs on your own Vapi & Twilio. You own everything.
Every HVAC contractor we talk to has the same story. Heavy spend on Google Ads, LSAs, and SEO to drive calls — and a leaky bucket waiting on the other end. Three things bleed the most:
"No cool" at 110°F. "No heat" at 20°F. The homeowner is calling three HVAC companies in the next 60 seconds. The job goes to whoever answers — usually not you.
7pm to 7am. Weekends. Holidays. Half your day isn't covered by anyone. That's where the highest-ticket emergency installs live — and where most contractors send straight to voicemail.
Monday after a 100°F weekend, your CSRs can't keep up. Calls go to hold music. Hold music goes to hangups. Hangups go to your competitor. The day you should be making money you're losing it.
That math is conservative for HVAC. Plug in your own numbers on the demo and we'll show you the leak in your business.
Industry data for a typical residential HVAC contractor doing $2M–$3M annual revenue with 200+ inbound calls per month.
Result Most HVAC contractors leak $50K–$150K/year as missed calls — money already spent on marketing that walks straight out the door.
Result At a 25% close rate and $2,400 average ticket, recovering just 20 calls/month = $48K. We'll run your real numbers on the demo and show you exactly what's leaking.
SOURCES · SERVICETITAN CALL DATA · IBISWORLD HVAC INDUSTRY REPORT 2024 · INTERNAL PILOT DATA
Drop in your actual call volume, ticket value, and answer rate. The math updates live. We'll do this with you on the demo too — this is just to give you a head start.
ASSUMPTIONS · VOLTIC ANSWER RATE 95% · +10% CLOSE-RATE UPLIFT FROM INSTANT PICKUP · RETAINER ASSUMED $400/MO FOR PAYBACK MATH
A complete call flow from our HVAC agent — handling an after-hours emergency, qualifying the job, booking the slot, pushing it to ServiceTitan. Real script. No edits.
"Hi, my AC just stopped blowing cold. House is 84 degrees with a baby inside. Can someone come tonight?"
"I'm so sorry — let's get you sorted fast. Can I grab your name and the address?"
"Maria Hernandez, 1428 Oak Street, 85044."
"Got it Maria. We have an after-hours tech available — Mike — he can be there in about 45 minutes. The after-hours diagnostic fee is $129, which gets credited toward the repair if you go ahead. Want me to book him?"
"Yes, please send him."
"Booking him now. You'll get a text in the next minute with Mike's name, photo, and live ETA. Try to stay cool — and if anything changes call us right back. Goodnight Maria."
On the demo we'll play 3–4 real recordings (with permission) and walk through the system prompt. No script-reading, no robotic voice — just a calm receptionist who happens to never sleep.
We deploy a complete AI call & lead system trained on your business — running on your own Vapi and Twilio accounts. It works alongside your team, handling the calls and follow-ups they don't have time for, and never sleeping.
Day, night, weekend, holiday, or while your office staff is on another line — every call is picked up instantly. No voicemail, no busy tone, no hold music.
Trained on your services, pricing rules, service area, and brand voice. Greets the caller, listens, and starts a real conversation — not a phone tree.
Captures name, address, problem, equipment age, urgency, and preferred time — and recognizes the difference between an emergency and a routine tune-up.
Real bookings into your real schedule, with the right tech and the right time slot. Emergencies get a live transfer or instant text alert to the on-call tech.
Missed-call text-backs, unsold-estimate nudges, seasonal tune-up reminders. Every lead is worked — automatically — until they book or opt out.
Calls handled, leads captured, jobs booked, estimated revenue recovered. No dashboards to log into — a one-page summary in your inbox.
Voltic books straight into your CRM. Reads your calendar. Pages your on-call tech. Texts the homeowner. All on your accounts — no new dashboards to learn.
Bookings push straight to your dispatch system, with full caller context and notes.
Reads availability, books real slots, sends confirmations to the homeowner automatically.
Your existing number stays. Voltic can be primary, overflow, or after-hours only — your call.
Missed-call text-back, unsold-estimate sequences, seasonal tune-up reminders — all automated.
ON SOMETHING ELSE? WE'VE PROBABLY WIRED IT UP. IF NOT, WE'LL BUILD IT.
Higher answer rate + faster response = higher conversion on every Google click, LSA lead, and web form. Your CAC drops without changing a single ad.
"No heat" Christmas Eve. "Leak" Sunday morning. Voltic catches them all, flags them as urgent, and gets the right tech moving in seconds.
Routine intake, "what are your hours", and "are you in my area" calls handled automatically. Your humans focus on jobs and customers, not the phone.
Nights, weekends, holidays, lunch breaks, training days, sick days. The phone is always answered — without hiring an after-hours team.
Storm rolled through? AC heat-wave Monday? Voltic handles dozens of calls in parallel — every caller gets a real conversation, not a queue.
Form fills, chat conversations, missed-call text-backs, unsold estimates, seasonal tune-ups — chased automatically until they book or opt out.
We're not the only way to handle your calls. Here's where each option wins and loses, side by side.
Below: the typical 30-day lift for a residential HVAC contractor on Voltic, plus two case-study templates we'll fill in with real numbers as our first pilots complete their first 90 days.
BASELINE: HVAC CONTRACTOR · 200 INBOUND CALLS / MO · $2,400 AVG TICKET
Numbers are typical for a residential HVAC pilot. We'll run your actual call volume and ticket value live on the demo and show you the math for your business.
"Voltic paid for itself in the first 11 days. Now my office manager actually has time to manage the office instead of the phones."
— Owner · residential HVAC, 12-truck operation
"Customers can't tell it's AI. They can tell we actually pick up the phone — and at 11pm with no AC, that's all they care about."
— GM · residential HVAC, after-hours specialist
Buy them separately, or together for a discount. You own everything we set up — your domain, your Vapi account, your Twilio number. We're the experts who build, configure, and tune.
Gets the phone ringing
Conversion-focused HVAC/home-services website. Mobile-first, built around the booked-job CTA. Hosted free on your own Netlify or Cloudflare account — your domain, your code, yours forever.
EXPLORE VOLTIC WEB →Answers every call
24/7 AI receptionist installed on your own Vapi + Twilio accounts. Trained on your services, area, pricing rules, and emergency triggers. You own the agent and the call data forever.
EXPLORE VOLTIC VOICE →The full funnel
Both products, integrated. Your site's chat widget shares the same AI brain as your phone agent. One project, one expert, biggest impact per dollar — and a bundle discount.
Transparent pricing. You pay us once for the build. Vapi, Twilio, and hosting bill you directly at cost — usually less than what one missed job per month is worth.
one-time, starting in the low-4 figures
setup, starting in the low-4 figures + optional mid-3 figures / mo tuning retainer
bundle, starting in the mid-4 figures saves vs. buying separately
Honest math: even Voltic Voice alone covers itself if we recover one service call per month — let alone an install. We'll run your real numbers live on the demo.
Honestly — most customers don't realize they're not talking to a human until you tell them. Voltic uses natural-sounding voices, handles interruptions, asks follow-up questions, and speaks your business's brand and vocabulary. We'll play you real call recordings on the demo so you can judge for yourself.
Yes. We train it on your specific definition of emergency — "no heat", "no cool", "leak", "gas smell", "sparks", etc. — and on the rules for what to do with each one. Routine calls get booked into your normal schedule; urgent calls get a live transfer or instant text/page to the on-call tech, exactly the way you'd want a top dispatcher to handle it.
The AI is built to never bluff. If a question is outside the rules we've set, it captures the question, takes a callback number, sets a clear expectation ("a tech will call you back within 30 minutes"), and pings your team — so the customer never gets a wrong answer or a runaround.
Most contractors are fully live in 10–14 days. That includes the discovery workshop, scripting, voice training, integration with your CRM/calendar, and a QA period where we listen to real calls before fully cutting over.
No — it replaces voicemail. Most of our clients keep their full office team and use Voltic for overflow + after-hours, or to handle the routine intake that was burning out their CSRs. Your humans get to focus on dispatching, customer relationships, and complex calls. The boring repetitive stuff goes to us.
We integrate with the tools home-services contractors actually use: ServiceTitan, Housecall Pro, Jobber, FieldEdge, Workiz, Google Calendar, Outlook, Zapier, Twilio, RingCentral, and most major softphone systems. If you're on something else, ask us — we've probably wired it up before, and if not, we'll build it.
No. You keep your existing number. We can be set up as the primary answer (every call), or only as overflow / after-hours backup — your choice. No porting, no downtime, no risk.
You own everything. The AI agent lives in your Vapi account. The phone number lives in your Twilio account. The website lives on your hosting account, on your domain. The source code is yours to keep. If you cancel a tuning retainer, the agent keeps running exactly as it was — we just stop improving it. No lock-in, ever.
Vapi (the AI voice platform) charges roughly $0.05–0.10 per minute of call time. Twilio adds about $0.01/min for the phone leg, plus a few dollars a month for the number itself. For a typical residential HVAC company that's usually $80–$300 a month, billed by Vapi and Twilio directly to your card — fully transparent, you can see every call. Web hosting on Netlify or Cloudflare Pages is free at this scale.
Three reasons. Transparency: you see exactly what each call costs, no markup. Continuity: if anything ever happens to us, you still have your phone system running — nothing depends on Voltic Systems being there. Compliance: call recordings, customer data, and CRM access stay inside your own walls, not ours. It's the right structure for a service business.
Not right now — and that's deliberate. The same tech would technically work, but the depth we can deliver on residential HVAC dispatch (emergency triage rules, equipment-aware intake, refrigerant-leak escalation, busy-season surge handling) takes focus. We'd rather be the best in the world at one thing than average at five. If you run a plumbing or electrical company and want to be on the waitlist when we expand, drop us a note — we'll keep you posted.
Voltic Systems exists for one reason: residential HVAC contractors are spending more on marketing than ever, and losing more of it to missed calls — especially after-hours and emergencies — than ever. We plug that leak. That's the whole company.
We say no to plumbers, electricians, roofers, and anyone else who asks. Not because the same tech wouldn't work — it would — but because the depth we can give residential HVAC dispatch (emergency triage, equipment-aware intake, refrigerant-leak escalation, busy-season surge handling) requires staying narrow. Niche focus is the moat.
Every build is done on your own infrastructure: your domain, your Vapi account, your Twilio number. You see every cost, you own every login, and if we ever part ways your phone keeps ringing exactly the same. No platform lock-in, no markup on infrastructure, no surprises — ever.
On a 15-minute call we'll:
Or hear it answer a call right now:
(555) 010-VOLT